Learn how to embed OneDrive files inside your document in 4 easy steps!
Everyone on the internet stores precious family photos, important work documents, PDFs, music, and everything in between on something called the “cloud”. By having our stuff up on the internet saves us the trouble of having to load up our files on our little USB sticks and frees up our smartphone and laptop’s memory. Storing files on the cloud also improves our productivity at work as we can access important work files from anywhere in the world. It helps us reduce those dreaded email threads and long hours searching for files on our PCs. A recent Cloud Adoption & Risk Report found that the average employee uses three file-sharing apps at work?! One of the leading players in the cloud storage and file sharing market is Microsoft’s very own, OneDrive.
OneDrive is a cloud storage service by Microsoft which allows users to store all their files- documents, images, videos, music, and other rich media on the cloud. It allows users to access their files from any device – phones, tablets, or computers.
Any changes made by you will be updated on all your devices, making sharing and editing files, a seamless experience. OneDrive also provides offline access to files, which means you can always access your most important files at all times.
Embed OneDrive in your Bit documents!
If you use OneDrive as your primary cloud storage tool, you are going to love this trick! But if you are new here, let me just give you an introduction about Bit!
Bit allows teams to create workplace documents like- project proposals, sales decks, training documents, how-to guides, company policies, process documentation, media kits, fact sheets, competitive research, case studies, e-books, etc. If you want to send these documents to external partners, clients, customers or prospects, you can even track them to get intelligent engagement insights.
Apart from allowing multiple users to collaborate on documents, Bit also allows users to share any sort of rich media like YouTube videos, SoundCloud Playlists, embed Google Sheets, Docs, and Slides, One Drive Excel Spreadsheets, GIFs, Tweets, Cloud files, Pinterest boards, etc. Basically, anything on the internet with a link can be shared and Bit will automatically turn it into visual content.
Bit’s documents are smart enough to read any weblink and automatically transform that link into visual content. Just enter any web link on a blank line and hit enter. Bam! The content will show up beautifully.
But why embed OneDrive in a Bit document in the first place?
We often share our cloud files with our peers over email. Then we try to explain what the file is about in the following emails, and before you know it you’re drowning in a sea of questions and answers! When you have your important content scattered around different devices and tools, your productivity always take the backseat. It becomes all too easy to get lost in a sea of browser tabs, and shatter that workflow! Browsing through hundreds of folders, searching in your disorganized and massively populated inbox, searching through your cloud files, etc., all end up being a search mission that’s impossible to crack.
Clarity of work
Sometimes you want more than just an email to explain what a particular file is about. You need context, information, and text to make your peers and teammates understand what the OneDrive file that you just shared is all about and what they are supposed to do with it. Embedding a OneDrive file inside a Bit document provides you with that much-needed space to discuss, give suggestions and feedback, and collaborate effectively- without people being lost and feeling confused and allows you to share that content in conjunction with other forms of digital content.
Work together efficiently
It’s important to streamline your applications and reduce the workflow mess that we create for ourselves by having to collaborate inside each individual tool or through email and chat. It’s important to be able to bring all of your cloud files, data, content, and most importantly, people, under a single virtual roof. Where all your documents, spreadsheets, marketing, and sales collateral, internal wikis, and knowledge and co-exist without the need for multiple third party communication tools.
How to embed OneDrive inside a Bit Document
With Bit, you can copy and paste any OneDrive cloud weblink- Excel Spreadsheets, PowerPoint, Word files, PDFs, etc. on a blank line of a Bit document and hit enter. No more dealing with messy iFrame/embed code!
Let’s see how you can embed an Excel Spreadsheet stored in OneDrive onto a Bit document in 5 easy steps!
1. Open up your OneDrive Excel Spreadsheet and click the more button on the top right corner.
2. Create & copy your shareable link.
3. Go to Bit.ai and paste the OneDrive Excel Spreadsheet weblink on a blank line and hit enter.
4. Bit will automatically fetch the OneDrive Excel Spreadsheet and display it like this.
Want to embed more than an excel sheet? Check out these resources-
Here are a Few Ways to Use Cloud Files in Documents:
- Sales Collateral
- Marketing Collateral
- Business Plans
- Investor Decks/Updates
- Training Documents/Guides
- Employee Onboarding
- Client Onboarding
- and more!
Bit documents allow users to create, share, manage and track all your work documents, both for internal and external use. With Bit’s ability to embed OneDrive files inside a document, you can enhance this process of communication and collaboration by quickly sharing spreadsheets and bringing your team closer than ever.