We are all familiar with Google Docs, the cloud-based word editor by Google. Google Docs has been around for quite some time now, 12 years to be exact. Since Google announced its Word competitor and brought document collaboration to the cloud, Google Docs has been a crowd favorite. With a familiar Microsoft Word interface, and with the added functionality of real-time collaboration, Google Docs doesn’t seem to be doing anything wrong.
However, a lot has changed in the world of technology over the past decade, since Google Docs came out. Today’s business software feels consumer-facing with user-friendly, beautifully designed interfaces and features that catered towards the online world of today.
Google Docs vs Bit.ai!
The fast-paced, digitally inclined systems we incorporate in our daily lives need to be versatile and robust. They shouldn’t just match our digital workflow, but create an added efficiency. This is why we created Bit, the collaboration tool everyone expects in a 2018 world.
Bit will change the way you and your team think about collaborating and sharing information with your colleagues.
Bit’s platform helps you create documents of the future. Instead of relying on plain text and images to communicate, Bit helps you add and embed rich media like YouTube videos, Google Docs, One Drive Excel Spreadsheets, GIFs, Tweets, and much more directly into your documents. Basically, anything on the internet with a link can be shared and Bit will automatically turn it into visual interactive content.
So what are the main differences between Google and Bit.ai?
Even though Google Docs was made to be collaborative, its a document editor first and a collaboration tool second. Its a good tool for document editing, but when it comes to sharing, things can get out of hand. Google Docs provides a single dashboard for a user. Which means that all your documents from different departments or topics are stored in a single place. This often creates havoc when your marketing ideas document is mixed up with financial planning, sales decks, project proposals and HR guidelines! Your only hope is to remember the title of your document and cross your fingers that you can find it quick enough!
Bit starts with workspaces, which are created around projects, clients, and teams. In each workspace there are documents. Team members invite colleagues accordingly depending on who they need to collaborate with to get work done. Users can create as many workspaces as they need and collaborate with their peers without their work getting jumbled in a single dashboard like in Google Docs. Permissions aren’t based on the documents you create, they are based on the work you do.
Bit allows users to manage permissions and information access that suits your organizational needs. Permissions can be centered around the document you create and/or around any designated workspace. Bit supports features like document tracking, password protection, link expiration dates, file access restrictions, etc. that help keep your important company information safe.
3. The Editor
A document collaboration tool should make the process of documentation and content creation, as easy and robust as possible. This is why Bit has a minimal document editor which allows you to focus on the information you’re adding. At the same time, it’s powerful enough to format your documents in multiple ways.
Once you open up a Bit document, simply start typing and highlight any portion of text to format it. Choose whether you want to bold, italicize, or underline your text, add a heading or subheading, create bulleted, numbered or check-marked lists and much more.
Bit documents were created to make creating documents easy for you and remove design complexity so you can focus on the content. It even has markdown support for you to quickly create and format content and get work done on time!
Google Docs has a similar top bar ribbon like the one provided by Microsoft Word. The editor at times can feel overwhelming. It takes time to find and perform text formatting and customization of your documents.
5. Real-time Collaboration Without Email
We created Bit in a way that email is only an added bonus or luxury to the whole collaboration process. Bit provides users with real-time in-app alerts whenever their peers interact with the shared document. You’ll receive in-app notifications if someone leaves a comment or feedback on your document, adds you to a workspace, adds a document to a workspace, updates a workspace, mentions you in a comment and much more. You can click on your in-app notifications and be taken to the exact spot in the document you need to respond to.
Bit is different from most traditional document collaboration tools on the market today. It allows users to create documents beyond just text and images. When we are always surrounded by interactive content on the internet like videos, audios, presentations, surveys, GIFs etc, shouldn’t our documents be interactive too? What do you do when you want to send a PSD file of your company logo, a video of your product demo, social media post filled with feedback or a web link of your competitors recent PR release? You add links and file attachments to an email or share it in a Slack chat.
At Bit, we know that in this digital age, you need more than just text to tell your story in a compelling manner. This is why we empower you to add any type of rich media content, like YouTube videos, Google Docs Spreadsheets, PDFs, presentations, Spotify playlists, SlideShares, code blocks, maths equations, etc. to your Bit documents.
7. Document Tracking
Bit has tracking capabilities built-in! No need to use a third party document tracking tool like Attach or DocSend. Bit allows its users to share documents with a trackable link and get detailed insights on them. You are able to see who has accessed your document, how frequently they opened the document, how much time they spent on it, how far through the document they scrolled, along with other great engagement metrics.
Having the ability to track your workplace documents is a game-changer for businesses. Not only does it help you understand how your audience is interacting with your content, but will also help you to improve the content you’re creating and sharing.
8. Content Library
With Bit, not only can you save your smart documents, you can also save the rich media inside of them. Bit automatically saves and organizes all your digital assets and files that you add to your documents so that you can reuse them at a later point. Saving you and your company valuable time searching across platforms for digital assets.
Bit documents can support over 150 different file type, allowing you to add nearly any type of digital content to your Bit documents. Add videos, audios, Google spreadsheet, PDFs, graphs, polls, social media posts, images, articles, PSDs, GIFs, Word files and much more to your documents. You can then easily search for any of this content using Bit’s smart content search. Search your digital content based on its title, keywords, tags, content type, etc.
9. Custom Branding
Bit, allows you to choose a custom subdomain with the name of your company. All of the document links you share reflect your branding on the web link. Also, your branded logo and company name show up on the top left corner of every document you share. If anyone clicks on your company logo they will be taken directly to your website.
Bit has created a document platform that is meant to be used in the workplace. These large and small details make a difference for businesses as you work towards creating a lasting impression on clients, future clients, partners, and suppliers.
10. Capture Leads
Bit smart documents allow users to add a customizable lead capture form to all your documents. This way your team can collect information (name, company, email, phone number, etc.) before your audience views your document. Imagine creating content like e-book, white papers, case studies, etc. and adding a lead capture form to gather contact information before they can view your content!
The added bonus is that traditional e-books can be downloaded as a PDF and passed around. When Bit documents are passed around, each unique visitor has to enter their information in order to view the content. This means MORE leads!
When your audience opens up the lead capture form they will see a landing page that looks like this with additional fields depending on what you need. Your audience will have to fill it out before they can view the document.
11. Password Protection
You can also add password protection to your Bit documents before sharing them. This allows only those people to access the document to whom you’ve given the password. You can update your password anytime and even disable it or enable it after it’s already been shared!
No matter which profession you belong to, work can’t get done, processes can’t be created, ideas can’t come alive without documents. With employees wanting to make the most of their time using collaboration tools, Bit.ai plays a huge role in bridging the barrier between teams and making it easier for them to work together, regardless of where they are located around the world.
If you’re looking for a modern way to communicate Bit will help you communicate better in this digital age. Bit reduces the need to switch between multiple tools and helps streamline your company’s workflow.
The great part is if you love Google Docs, you can still keep using it and embed those Google Docs within Bit so you can communicate more effectively with your internal team and with clients, partners, investors, suppliers, etc. You can also embed Google Spreadsheets, Google Forms, Google Slides and more!
It’s time to move on from your dated document editor and start creating dynamic, lively and beautiful looking documents with Bit.ai.
So what did you think about Google Docs vs Bit.ai? Let us know your thoughts in the comments below!