Best wiki software and tools for 2025 (Paid & Free)

Have you ever found yourself digging through endless files, emails, or notes to find that one piece of information? Wiki software makes it easier to organize, share, and access knowledge—without the chaos.

Whether you’re managing a project, compiling research, sharing customer resources, creating internal guides, running an online community, or keeping track of company documentation, a good wiki helps you structure everything in one place. It’s flexible, collaborative, and built to grow with your needs.

So if you’ve ever wished for a smarter way to keep information at your fingertips, a wiki might be precisely what you need. Let’s explore how it works!

Imagine having a single, go-to space where your team can store, edit, and find everything they need—without digging through endless emails or outdated files. That’s precisely what a team wiki does! Think of it as a living, interactive knowledge hub where company manuals, project updates, and best practices stay organized and accessible.

What makes a corporate wiki so powerful? It grows with your team—scaling to fit your needs while keeping everyone on the same page. With one of the best real-time collaboration features, version history, autoformatting, AI Writer, it ensures that information is always up to date and never lost. Whether you’re onboarding new hires or tracking ongoing projects, a wiki is the secret weapon to keeping knowledge flowing seamlessly.

Now that you know why wikis are essential, let’s look at the different types of wiki software available and which one might be the best fit for you.

When it comes to wiki software, you’ve got two main options—hosted and self-hosted. Each has its perks, depending on how much control and flexibility you need.

Which one fits your team best? That depends on whether you want simplicity or full control!

Now, whether you’re looking at free or premium options, the best wiki platforms share certain must-have features. Let’s break them down:

So, what makes a wiki software truly useful? Whether you’re opting for a free or premium option, the best wikis all have a few key things in common:

Now that you know what makes a great wiki, let’s talk about why your business needs one.

Ever wasted time digging through endless emails or messaging teammates just to find one crucial file? You’re not alone.

A wiki software fixes this by giving your team a centralized, easily searchable knowledge hub, where everything from company policies to project updates is just a click away.

If your team keeps re-asking the same questions or struggling to track down important info, a wiki isn’t just useful—it’s essential. As your company grows, a wiki keeps everyone aligned, reduces confusion, and streamlines collaboration, so your team can focus on work, not the search for it.

Tired of digging through emails or messaging teammates just to find a file? A wiki keeps everything—policies, procedures, meeting notes, and key documents—in one easy-to-access place. No more wasted time searching! In fact, when employees have a centralized system to quickly find the information they need, they can save up to 35% of their time—that’s more time spent on actual work instead of endless searching!—it’s a smart business move.

Working on a group project can feel like herding cats—unless you have the right tools. A wiki lets your team collaborate in real-time, syncing updates instantly and eliminating endless email chains. Need to edit a doc, leave feedback, or track progress? It’s all in one place, and no scheduling is required. Think of it as a virtual meeting that runs itself.

A wiki isn’t just for your team—it’s a lifesaver for customers too. Set up a self-service portal with FAQs, troubleshooting guides, and how-to articles so customers can find answers on their own. Bonus? They can leave feedback and contribute insights, keeping your content fresh. That means fewer support tickets for your team and a stronger community around your brand.

A well-organized wiki is like a digital memory bank for your company. But what exactly should you store in it?

Wikis are like a digital brain for your company, storing all the information that’s too important to forget but too mundane to keep in your head. Here are some key types of information you can store in a wiki:

Think of a wiki as your company’s digital brain—a place to stash all the important info that’s too valuable to forget but too tedious to memorize. Here are some different types of wikis you can create:

Policies & Procedures – From HR rules to IT security protocols, keep all essential guidelines in one place so employees can find answers without the document scavenger hunt.

How-Tos & Tutorials – Training a new hire? Need a refresher on a process? Step-by-step guides and tutorials make onboarding (and troubleshooting) effortless—no need to bug a coworker for the hundredth time!

Meeting Notes & Agendas – Ever leave a meeting and immediately forget what was decided? Store meeting notes, agendas, and action items in your wiki, so everyone’s always on the same page—literally.

Project Details – Large projects get messy fast. Keep everything—timelines, budgets, notes—in one accessible, organized space, ensuring smooth progress even when team members change.

Customer Resources – A wiki isn’t just for internal use! Create dedicated spaces for user manuals, FAQs, reports, and helpful guides, making it easy for customers to find the information they need—without waiting for support.

Implementing a wiki software tool can streamline information storage, boost collaboration, and ultimately save your company time and money.

So, let’s cut through the clutter—here are the 9 best wiki software and tools that can transform the way you manage information!

Confluence is a versatile and collaborative wiki software tool that allows users to create, share, and organize content in a single location. Its key features include document creation, task management, and customizable templates. With Confluence, users can easily create and organize content, track project progress, and communicate with team members in real time. It also offers integrations with popular tools like Jira and Slack.

With a clean and intuitive interface, Slite offers several features such as real-time collaboration, version control, and powerful search functionality. Slite makes creating and editing pages easy, and it supports various media types, including images and videos. With Slite, teams can optimize their workflow and increase productivity, all while keeping information organized and easily accessible.

Guru is a knowledge management platform that offers user-friendly wiki software for teams to collaborate and share information. It stands out for its powerful search functionality, automated verification of knowledge, and integration with other popular business tools like Slack, Microsoft Teams, and many other applications. Guru also comes with a browser extension, making it easy to save information from anywhere on the web.

DokuWiki is a versatile open-source wiki software with a clean and readable syntax, making it a popular choice for building corporate wikis, private notebooks, and software manuals. It’s easy to install, maintain, back up, and integrate with built-in access controls and authentication connectors for solid security. DokuWiki also supports over 50 languages, has no limit on the number of pages or versions, and includes a full-text search feature. Its customizable templates allow you to create a personalized layout.

Equipped with the knowledge of the top performers and their unique features, you can now decide to take your business’s knowledge management to the next level. Knowledge is power, so empower your team with the best Wiki software and tools.

Well, it looks like we’ve come to the end of our wiki software journey. We’ve explored the many benefits of using a wiki to collaborate and organize information, and let me tell you; it’s been a knowledgeable tour. From real-time editing to version control, there’s no doubt that wiki software can revolutionize how we work.

Also, with the rise of remote work and distributed teams, wiki software is becoming increasingly popular as a collaborative tool for managing projects and documents. As more organizations adopt remote work policies, the demand for wiki software will likely grow even further.

Overall, the future looks bright for wiki software, and it will likely continue to be a crucial tool for collaboration and knowledge management in the coming years. So what’s next, you ask? I suggest giving Wiki software a try for yourself and seeing the benefits firsthand. And if you’re looking for a recommendation, I hear Bit.ai is a pretty awesome option.

Now, go ahead and Wikify your life!

1. What is the easiest wiki to use?

The easiest wiki to use depends on your team’s needs, but platforms like Notion, Confluence, and Google Sites are known for being user-friendly and intuitive for beginners.

2. How can I create my own wiki?

Creating your own wiki is easy! You can use wiki software platforms like TikiWiki or MediaWiki to set up your internal wiki. Choose a platform that suits your team’s size and needs, then start adding pages, documents, and links.

3. What are some examples of wikis?

Some well-known examples of wikis include Wikipedia, the world’s largest online wiki, Confluence (used by teams for documentation), and Fandom (for fan communities).

4. What is the full form of wiki?

The full form of wiki is “What I Know Is.” It refers to a website that allows collaborative editing of its content, enabling anyone to add and modify information.